Please follow the below instructions to request a faculty stipend:
- The budget manager (or support staff) should complete a Faculty Stipend Form. If you need to submit a stipend for more than 5 people for the same budget, please use the Group Faculty Stipend Form.)
- Stipends should be paid out on the 10th of the month, unless the stipend will be paid across multiple payments, or if there are extenuating circumstances that requires the stipend to be paid on the 25th of the month.
- If you are unsure of an employee ID number, please check with the employee. If you are unsure of the program number or combo code, please use the Budget Tracker Dashboard to look up this information.
- The budget manager should sign at the bottom of the page before the form is submitted.
- After the form is completed and signed by the budget manager, please submit it through the submission portal for processing. The form will be reviewed for accuracy and adherence to the HC-HCEA Contract, and signed by the Vice President or Designee. [Incomplete forms, or forms that have incorrect information, will be sent back for corrections.]
- After the stipend has been reviewed and approved by the VP/Designee, it will be entered into ctcLink to initiate the payment process. About a week prior to payment, the faculty member will receive a notification to approve their stipend contract in ctcLink.
Please see Part-time Faculty Meeting Stipend Request Form to request a stipend for a part-time faculty member who attended a campus governance meeting.
Submission Deadlines
Below are the deadlines for submitting stipend request forms, based on the date the stipend will pay out.
| Stipend Form Due Date | Stipend Pay Date |
|---|---|
| June 25 | July 10 |
| July 25 | August 9 |
| August 26 | September 10 |
| September 25 | October 10 |
| October 25 | November 11 |
| November 18* | December 10 |
| December 10* | January 10 |
| January 27 | February 10 |
| February 21* | March 10 |
| March 25 | April 10 |
| April 25 | May 9 |
| May 26 | June 10 |
*Submission due dates for November, December and February have been adjusted to account for staff/campus holidays or shorter payroll periods.
**The submission due date for stipends paying out on the 25th of the month paycheck is the 10th of the month prior to the pay date.
Stipends with multiple payments
Stipends are bound by academic quarters within ctcLink. This means that a stipend paid in multiple payments cannot be paid across multiple quarters.
Stipends that are paid in multiple payments are paid on consecutive paychecks, starting with the first pay date indicated on the form. The stipend form should be submitted by the submission deadline for the first payment. For example, a $100 stipend paid in two payments starting on 1/10, will pay out as $50 on 1/10 and $50 on 1/25.